Webinars

What it does

Nexus keeps a plan for every webinar. When you set one up, it works the timeline backwards from the start time: lock the topic, confirm speakers, landing page, four promotion waves, the invite list, the deck, the run-of-show, Q&A prep, a rehearsal, the day-of checklist, then follow-ups, repurposing and the 7- and 30-day reports. Each step has a due date.

If the webinar is less than about six weeks away, the steps are squeezed into the time that's left, and Nexus says what no longer fits (for example, too little time to promote).

When reminders are switched on, Nexus posts each step in the webinar's Slack thread when it comes due, mentioning whoever owns it.

Set it up

• Plan one: "Plan a webinar on AI for CFOs for 2026-11-12 11:00." Nexus uses the client's timezone unless you name one, and says which it used.
• Add the details any time: format (solo, panel, fireside, workshop, demo, AMA), goal, speakers, the promise, a registration goal.
• See every webinar's checklist on the webinars dashboard. Mark steps done, set an owner or add a note there and it saves. The dashboard also shows each webinar's public page, registrations so far by source against the goal, and after the event the funnel, segments, pipeline and top questions. Program ideas can be renamed or moved there; a new date has to keep the strategy's spacing from other webinars.

Documents and drafts

Nexus writes each webinar's documents and saves them on the webinar and as Google Docs in the client's Webinars folder:

• the brief, with the session structure and timings (written when a webinar is confirmed);
• speaker invitations, the speaker kit, the deck outline, the run-of-show, Q&A prep with polls;
• the invite email sequence, the event page copy, and the follow-up emails per segment.

The speaker kit, deck outline, run-of-show and Q&A prep are drafted automatically when they come due and posted in the webinar's thread. Ask for any of them earlier: "Write the run of show for the webinar."

✋ Nothing is sent: invitations and emails are drafts a person sends.

To promote it: "Promote the webinar." Nexus adds draft posts to the social calendar for each promotion wave, on the company LinkedIn page and for speakers who are set up as authors, each on a free day in its lane. Images for them come from the usual social tools.

To put the plan in ClickUp: "Create ClickUp tasks for the webinar." Nexus shows the tasks first and creates them when you say yes.

Troubleshooting

• Nexus asks which webinar you mean. More than one webinar matches what you said. Use the title, or say "the next webinar".
• The date is wrong by a few hours. The timezone was wrong. Ask Nexus to move the webinar, and name the timezone, e.g. America/Chicago.
• A step was nudged that's already done. Mark it done on the dashboard; done steps are never nudged.

Prompts

• "Plan a webinar on AI for CFOs for 2026-11-12 11:00."
• "Which upcoming webinars do we have?"
• "How is the webinar prep going?"
• "Add a speaker to the webinar: Ana Ruiz, CFO at Acme."
• "Move the webinar to 2026-12-03 11:00."
• "Cancel the webinar."
• "Show the webinar checklist."
• "Write the run of show for the webinar."
• "Promote the webinar."
• "Create ClickUp tasks for the webinar."

Machine twins: /help/webinars.json · /help/webinars.md · /help.json · /llms.txt

Reviewed 2026-10-15. In Slack, ask Nexus how do I … and it answers from this guide, with where your company stands.